Job Description
Job description -
Hours: Part time - 22.5 hours per week.
Salary: £24,000 pro rata
Responsible to: Head of Grants Operations
Location: Hybrid working: Working from home and the Cardiff office (typically 1 day per week). We would consider this post being home-based for the right candidate, with monthly visits to the Cardiff office.
Contract: Maternity Cover: Fixed term for 12 months. Role due to start mid October 2024, this is flexible.
Key tasks and responsibilities
Grants administration and co-ordination
Working within Grants Policy and Procedures, undertake grants administration and co- ordination duties, which include:
Supporting the team to develop the Foundation’s grants and programmes work to ensure the highest standard of client care.
Ensuring all grant monitoring forms are received on time and are of sufficient quality to enable us to report the impact of funds back to our donors. This includes:
assess and evaluate the information received in monitoring forms,
support applicants with queries about the monitoring process,
request any missing information from grantees,
identify grantees that have breached the Terms and Conditions e.g. spent
money on different costs and flag to manager to agree next steps, organise visits to grantees we have concerns about following monitoring
submission or failure to submit,
identify any underspend within projects and agree next steps,
chase any monitoring forms that are not submitted by the due date.
Building relationships with grantees, particularly those with multi-year grants to
further develop a strong working partnership that fosters honesty and trust. Managing and co-ordinating a small portfolio of grant programmes, from start to finish, which includes grant assessments, coordinating panel meetings, post panel
outcomes, finance payments, monitoring analysis and evaluation. Maximising the use of our systems and database to support grant-making administration, analysis and broader reporting.
Communication
Undertake a variety of communication duties focused on grantmaking, including:
Respond promptly to funding, grant applications, and beneficiary enquiries by phone/video call, e-mail and letter. Work closely with the Communication & Marketing Team to update the Foundations website, social media channels and newsletters with engaging case studies and content. Work with a wide range of partners, building strong partnerships and growing awareness about Community Foundation Wales and our impact.
Financial administration
Undertake financial administration duties as required, including:
Using Salesforce to accurately record financial data.
Supporting the financial administration of grant payments e.g. approve payments that are conditional on receipt of satisfactory monitoring form.